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Hertfordshire County Council

Elective Home Education (EHE) Enquiry Form


1. Privacy notice – Please read before submitting your information

Thank you for completing the Elective Home Education (EHE) enquiry form. Please note this form is to be used if you have already confirmed in writing to school that your intention is to home educate or if your child has never been on roll at a school. Before starting the form, you may find it helpful to gather together full details of your child’s provision which could include names and levels of resources used, photos of their learning and any relevant professionals’ reports that have been written. If your child has an Education Health Care Plan (EHCP), you will need to refer to this as well.

Privacy notice

Why we need your information

The data on this form is being gathered for the purpose of Elective Home Education. Hertfordshire County Council will use this information to ensure all children being electively home educated are receiving a suitable education and to take appropriate action where required. 

As a Local Authority (or other official function as appropriate) Hertfordshire County Council has a responsibility to ensure that all children and young people electively home educated are receiving a suitable education under the provisions of Education Act 1996, section 7. The information you have provided will be used to allow us to fulfil this duty and responsibility.
If applicable – the information you have provided to us will be used alongside additional information obtained from schools and services within Children’s Services.  

What we will do with your information

The information you give us will be held by the Statutory Attendance and Participation Team part of Integrated Services for Learning,  Hertfordshire County Council and will only be used to gather evidence to ensure children and young people are receiving a suitable education and to take any required action where there are concerns education is not being provided.  In order to deliver this service we will share your information with Senior Managers within Childrens Services, Services for Young People, Heath and any professional, where appropriate, to determine if there are safeguarding concerns.
We will only share information with third parties if we are legally obliged to do so, for example if it necessary to safeguard or protect a child.

We may also share information with the police or other agencies if it is necessary for the following purposes:
a)         the prevention or detection of crime
b)         the apprehension or prosecution of offenders
c)         the assessment or collection of any tax or duty or any imposition of a similar nature
How long we will keep your information

The information that you supply to us will be kept on file for 25 years. 

What are your rights?

Hertfordshire County Council will be the Data Controller for this information.
You have a number of rights over the data we collect and hold about you.
You have the right to be informed about what information we hold about you and how we use it.
You have the right to request copies of any information the Council holds about you by making a subject access request.
If information we hold about you is factually inaccurate you have the right to have it corrected.
You have the right to object to the way we are using your data.
You have the right to request that your data is deleted. However we may be unable to delete your data if there is a need for us to keep it. In this case you will receive an explanation of why we need to keep the data.
You can also request that we stop using your data while we consider a request to have it corrected or deleted. There may be some circumstances in which we are unable to do this however we will provide an explanation if this is the case.
In certain circumstances you may also request data we hold about you in a format that allows it to be transferred to another organisation.
In the event that decisions are taken using automated processes you have the right to request that these decisions are reviewed by a member of staff and to challenge these decisions.
If you would like to request copies of your data, request that your data is deleted or have any other queries in relation to data which the Council holds about you please contact the Data Protection Team.

Data Protection Team
Hertfordshire County Council
County Hall
Pegs Lane
SG13 8DQ
Tel: 01992 588099
Email: data.protection@hertfordshire.co.uk

You can also contact our Data Protection Officer at dataprotection.officer@hertfordshire.gov.uk or in writing to the address above.
If you are unhappy with the way that Hertfordshire County Council has used your data or with the way we have responded to a request you also have the right to contact the Information Commissioner’s Office www.ico.org.uk .

1. Child's first name *


2. Child's last name *


3. Child's date of birth *


4. Child's gender *

Child's address

5. House number/name: *


6. Address line 1 *


7. Address line 2


8. Town: *


9. Postcode: *

Address where education will take place if different from child's address

10. House number/name:


11. Address line 1


12. Address line 2


13. Town:


14. Postcode: